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What is Infant literacy?

Early language development and literacy begins in a child’s first three years.  It is very closely linked with the child’s earliest experience with books and stories.  The interactions children have with books, paper and crayons are the building blocks for language, reading and writing development.  Early literacy development is a continuous development process that begins in the first years of life.  It is really important to note that early literacy does not mean teaching a child to read and write as this is not developmentally appropriate.  It is the natural unfolding of skills through the enjoyment of books.  Allowing the child interact with books from an early age allows the child have rich literacy experiences.  Formal instruction at this age is counter productive and can be potentially damaging to future literacy and enjoyment of books.  

 

What Infants and Toddlers Can

Do:

Book handling: page turning and chewing

 

Looking and recognising: Children can interact with pictures in books, such as gazing, laughing at their favorite picture.  This shows recognition of and a beginning to understand pictures in books. 

 

Picture and story Comprehension: Behaviours such as imitating the character or event in a story is a really strong sign of comprehension and early language development. 

 

Story Reading Behaviors:  When the child begins to interact verbally such as babbling or running their fingers along the printed words. 

 

What to consider when using books with young children

Infants 0-6 mths: Books with simple, large pictures or designs with bright colours.  Stiff cardboard chunky books or fold out books that can be used in the crib. 

 

Infants 6-12 mths:  Hard board books with photos of other babies, chunky to touch and taste books, familiar objects the child might recognise, books for bath time that are waterproof, cuddle books, photos of the family. 

 

Young Toddlers 12-24 mths:  Think of books they can carry around easily, photos of children their age doing things they love to do, have some good night books with pictures, books saying hello from children and animals with a little printed word so they can begin to recognise shapes and letters.  Simple and predictable rhymes work really well and books of all shapes and sizes to keep their interest. 

 

Toddlers 2-3 years: Books that tell a simple story rhyming books, bed time books, books about counting, the alphabet, shapes and sizes, animal books, books of objects the child loves and their favourite TV characters inside. 

 

Fun ways to share books with babies and toddlers:

Have fun and read at lots of times each day

Show children the words run your finger to show you read from left to right

A couple of minutes each time is fine

Make the story come alive, play act and have some fun

Talk or sing about the pictures

Make it personal talk about your family or community in the story ….that looks like, sounds like, same as, big as, small as,

Let children turn the pages – make it part of the storytelling

Ask questions about the story and let the children ask questions too.  Have a conversation about the story and pictures.

Show children the cover page – build the excitement

Allow lots of time for the child to babble the story or imitate the characters and tell you the story in their way. 

 

Further Information available at:

Visit www.zerotothree.org/BrainWonders

Boston University Medical Center, Erikson Institute and Zero to Three joint project

Aistear Tipsheet – for parents, birth -18months

Wexford CYPSC have videos for parents on reading to your baby:

https://www.youtube.com/watch?v=GZ6FRFraSwU

Also 2-3 year olds: https://www.youtube.com/watch?v=hMCSikQyFuw

And 3-5 year olds: https://www.youtube.com/watch?v=OfZ4VORiAN4


How to beat the January Blues (with your ECCE session)

We feel it, so you can rest assured our little people feel it too.  They have had lots of wonderful time with their parents, out of routine. Now, after all that fun, they are back and it is tough - on us all!

Here are some suggestions that might help, both us and them, cope with the post-Christmas feeling...

Know the signs – If the children are pent up and you can see signs of frustration - take them outside as much as you can.  Remember there is no such thing as bad weather only bad clothing.  You will all reap the rewards of the outdoors, children love to run the feet off themselves as much as they can!  Explore nature, let the environment seep into their bones and see if they remember to be sad. 

Listen to the children in your care – Through the emergent curriculum follow their interests and try to adapt it to small groups so that you can maximise the fun.  Allow the children choice and empower them by showing them their opinion is valued and have fun in the process.

http://aistearsiolta.ie/en/Curriculum-Foundations/Developing-an-emergent-and-inquiry-based-curriculum.pdf

Keep the connection to the outdoors and with home allow them share their Christmas experiences and let them share what they love about outdoors and why they love to live in Ireland or the area they live in.  Get them to build a map to show you about their area and have fun with it.  Allow them find objects in the room or garden that is the same shape as something in their area???

 

Children are totally out of routine at this time of year and often until they get back to this routine they will be a little bit off, so make it easy for them - lots of cuddles, lots of support and lots of space to relax. Do not overload them, more can happen when they have settled back. 

Create new traditions – Christmas was full of traditions but nothing stopping January being full of them also.  Why not start your traditions of New Years Resolutions!!!

Try to give the children choice about their day – why not allow them to choose how long to be outside every day? Or have a Science week, experiments that the children choose?

Get Healthy – Use the buntus equipment in a fun and engaging way get the children moving - start with old traditional games, like Simon says, Head shoulders Knees and Toes, Duck duck Goose, musical chairs.

By this time of year self-regulation is really beginning to take hold and games will help to develop this in a fun way. 


Get involved with the local Community

Get the children thinking of others and come up with a fun way to get them to give back in your community.  Is there any possibility of linking with the Men’s Shed to build something new for the outdoors, or could a parent offer any time to come in and build something new????  Allowing and involving your community will be a fun way of including standard 16: Community Involvement in your setting. 

 

But Don’t forget - self-care!

It’s a tough and important job you are doing.. The evenings are still dark, and there are a few weeks till Spring, look after yourself, join that yoga class or get out and walk, whatever is you thing, and do yourself a favour – why not take a break from Social media? While it has huge advantages … seeing pictures of friends in Australia or those lucky enough to backpack the Himalayas is not what we need to see at this time of the year so turn it off and give yourself a break. 


Have you heard about the Fairie Tailor exhibition? It is a journey into tiny, magical worlds created by artist, Emily Bazeley, and is full of natural materials, found in places where you would not expect to find faerie inspiration.  This magical world is one where the more you look the more you see, be enchanted by dwellings, costumes made from natural materials. 

This enchanted world is available to see now until Sunday December 21sthttps://www.riverbank.ie/event/visual-art-the-faerie-tailor/

Find endless inspiration here for Small World Play with natural materials for children in your services or your own children.

Small world play is an important experience for young children, helping them to develop language and imagination, (see Early Childhood Ireland bog post on this subject: https://www.earlychildhoodireland.ie/small-world-play/). Not only does this exhibition provide inspiration for such play, it also inspires outdoor exploration!

Think for a moment about the importance of outdoor play...

Outdoor play is a simple solution to overcoming the increase in nature-deficit disorder coined by Richard Louv in his book Last Child in the Woods (2005), by encouraging children to go outside and spend time in their natural environment, while also tackling the growing problem of child obesity. Children who play outside are also less likely to get sick, to be stressed or become aggressive, and are more adaptable to life’s unpredictable turns (Louv, 2005)

Consider your childhood, where did you play outdoors? Now consider all the knowledge, life skills, memories, and affinities you were accumulating as you played naturally. As you played independently you learned how to conquer or manage your environment, make and keep friends, assess and take risks, all the while developing affinity with places and spaces that hopefully have stayed with you to this day.

The Early Years Regulations 2016 (https://www.gov.ie/en/publication/1a6d67-child-care-act-1991-early-years-services-regulations-2016/) state that children in part-time or full day care services should have access to the outdoors on a daily basis, weather permitting. We would say children should be outdoors on a daily basis, regardless of the weather, as long as they have the appropriate clothing. In Ireland, there has been continuous news coverage recently of the alarming growth of obesity in Irish children from the latest results from the ongoing ‘Growing up in Ireland’ study which showed that 26% of nine-year-olds in Ireland are either overweight or obese (https://www.growingup.ie/).

Some children will take part in activities more enthusiastically, and show greater confidence in the outdoor environment.  Ideally the outdoor play area should be directly connected to the indoor area providing ease of access.  (NCCA, 2009).

Open ended materials used in such a creative way as the Fairie Tailor display allows children’s imagination to thrive and be filled with the wonder of the world.

 

The Tusla QRF for full day care services states that :

 

The Faerie Tailor might help us add creativity and imagination to our outdoor areas in a way that helps children’s imagination to be drawn into this Fairie land. For more information, go to: https://www.riverbank.ie/event/visual-art-the-faerie-tailor/

A recent survey by Early Childhood Ireland and the Institute of Technology, Sligo has also shown that parents value play but that 88% of children play outside less in winter and 74% of children don’t get to play outside when it is raining.  Outdoor play is one of the best learning environments for young children, providing exploration and discovery of one’s self, of others, and of the environment on a grand scale. Children learn through play, movement, communication, and sensory experience which the outdoors provides for on a much greater scale than indoors. (see Gallager, O. A Survey of Unstructured Outdoor Play Habits among Irish children: A Parents Perspective, https://www.academia.edu/24472363/A_Survey_of_Unstructured_Outdoor_Play_Habits_among_Irish_children_A_Parents_Perspective)

Children who play outside are also less likely to get sick, to be stressed or become aggressive, and are more adaptable to life’s unpredictable turns (Louv,2005). So- no more excuses, let’s get outside and play!!

 


Our last blog looked at one feature of the Universal Design Guidelines, here we offer an overall breakdown to make it much easier for you to navigate this wonderful, but extensive document!

Try to save yourself money and time with the resources already available free of charge through the Aim website. 

For a change someone has done all the hard work for you and all you have to do is read it. The work that has been undertaken in the Universal Design Guidelines takes the mystery out of universal design for providers. It is a step by step guide as to the best way to design your service if you are upgrading, building, or lucky enough to have a grant to spend. 

This book has been launched free of charge on the AIM website https://aim.gov.ie/, you can peruse at your leisure and decide the pieces you might need to access. Here is a useful guide to help you decide which sections you need to look into in more detail.


The Universal Design Guidelines for Early Learning and Care Settings can be accessed via the links below, or directly on the AIM website in downloadable chunks:

Universal Design Guidelines for ELC Settings – Introduction

This includes a very user friendly ‘frequently used acronyms and key terms’ section.

The introduction also sets out the wider context for ELC settings in Ireland and the benefits of UD (there are lots to choose from, including sustainable design to improve comfort and energy efficiency)

In many ways UD is first and foremost good design, but it also provides future-proofed ELC settings that are cost-effective, flexible and adaptable into the future.

Universal Design Guidelines for ELC Settings Section 1 – Site Location, Approach and Design

Simple ideas can make a huge difference to including your local community.  Small public spaces in front of the settings can provide a social area for people entering and leaving the service some simple, inclusive ideas that you may not have thought about - we most certainly recommend giving this section a read. 

 

Universal Design Guidelines for ELC Settings Section 2 – Entering and Moving about the Early Learning and Care Setting

Points to consider if designing or revamping your reception area:

Again, simple design ideas that may save you time and money in the future. 

 

Universal Design Guidelines for ELC Settings Section 3 – Key Internal and External Spaces

One feature I am seeing more and more often now in services is a shared central area that is suitable for mixed ages and multi-purpose - if you get this design feature correct this really can be a very useful space and a social space for families and friends to share.  Try to remember when decorating this space that changes in floor colour or tone may cause issues for some people with sensory, physical or cognitive difficulties. 

Covered outdoor spaces offering a transitional space where sand and water play can take place, as well as providing shelter and canopy ideas are really making a difference to some early years services to help this transition. 

 

Universal Design Guidelines for ELC Settings Section 4 – Elements and Systems

There are really useful tips as to how to make features safely.  A tree branch hanging from the ceiling which can be used for a multitude of reasons can be made safe, for a reasonable price by using a fire retardant, clear intumescent paint or similar.  There are links throughout this section to the Tusla quality regulatory framework which takes all the hard work out of design for us. 

 

Universal Design Guidelines for ELC Settings – Self Audit Tool for ELC Settings

Link to this really useful tool which you could use prior to spending any grant received or deciding how to best spend the limited resources you may have access to. 

https://aim.gov.ie/wp-content/uploads/2019/06/universal-design-guidelines-for-elc-settings-self-audit-tool-for-elc-settings.doc

Universal Design Guidelines for ELC Settings – Appendices, Case Studies and Design Brief

These case studies are really well worth checking out as they cover urban, rural, small, large those with big pockets and those with smaller pockets. 

Universal Design Guidelines for ELC Settings – Literature Review

The important part, recognising the hard work those who designed this book put in, making it all so much easier for us!

 

Bernie Connell,

KCCC Development Officer

 

 


Making the Design of Childcare Services 'Universal'

- the Universal Design Guidelines for Early Learning and Care Settings

The main principle of ‘Universal Design is the design and composition of an environment so that it can be accessed, understood and used to the greatest extent possible by all people, regardless of their age, size, ability or disability'
from aim.gov.ie

Here we highlight some key information about internal and external spaces, however, you can read about this & lots more in the full document, which is available at:

https://aim.gov.ie/universal-design-guidelines-for-elc-settings/

Key Internal and External Places

While Ireland has historically focused on indoor learning for Early Learning environments, it has now been recognised that the outdoor play space is of equal importance and, while it provides for a different type of learning opportunities, a balance of both indoor and outdoor learning spaces are the ideal for Young Children. 

The Universal Design Guidelines advise that the children’s spaces should be at the heart of the Early Years Setting and should be designed in conjunction with the outdoor play space allowing children to easily access outdoor play.

Linking the design to specific Siolta Standards can help with identification of quality supports under these standards as well as Standard 2: Environments.

A large multi-purpose central lobby area is a great addition to any Early Years’ Service it is suggested that this space can be used as a communal area for the children as well as family areas where adults can spend time with their children at drop off and collection, it also provides an opportunity for parents to meet up with each other.

Other design features advised in the Universal Design Guidelines are:

  • The inclusion of a comfortable family room which may be doubled as a waiting area or social space for parents and staff.
  • A communal dining area provides opportunities for children of mixed age ranges to interact with each other and allows for children to take their time eating and chatting at small intimate tables alongside an adult at each table. This communal eating space also allows for children to become involved in food preparation reflecting a traditional home environment and thus promoting emotional warmth and security to children who may spend long hours in full day care.    

In relation to the internal spaces for children the Universal Design Guidelines advise that:

  • The environment and equipment should promote play, movement, adventure and challenge as well as appealing to all of the senses without over stimulation or distraction. 
  • A variety of spaces for children possibly including split levels.
  • An abundance of natural light using blinds when necessary.
  • Calm visual space with pastel colours and an avoidance of clutter including too many visual displays.
  • Flexible and adaptable spaces allow for different age ranges of children to use the space appropriately throughout the day/week/ year as required.  

A Universal Design Guidance checklist is contained within the publication at the end of each section allowing the reader to consider the criteria against their own service designs.

The Guidelines provide guidance on design features for different age ranges including features for Children under 12 months, 1-2 years, 3-5 years and 6- 14 years.

Each of the age ranges include guidance criteria which may be used as a checklist for Early Years settings providing services for children within these age ranges.

*** *

More on the Universal Design Guidelines:

These guidelines are an important step in making all Early Learning and Care services accessible to all children.  This publication offers guidance on the refurbishment, renovation and building of centres for Early Learning and Care in Ireland.

The work was undertaken by Early Childhood Ireland and Trinity Haus (Trinity College Dublin) on behalf of the Department of Children and Youth Affairs and the Centre for Excellence in Universal Design at the National Disability Authority.

These guidelines set out the key Universal Design considerations and guidance for Early Learning and Care (ELC) settings in Ireland.  The guidelines apply to both new-build and retrofit projects and provide a flexible Universal Design framework to ensure that settings are accessible, understandable and easy to use for all children, staff, families and visitors.

The guidelines are equally useful for small, medium and large settings and are flexible enough to apply to retrofit or minor work to existing settings, or to guide major redevelopments or new-build projects. 

Full guidelines available at: https://aim.gov.ie/universal-design-guidelines-for-elc-settings/

 

Marianne Casey

KCCC Development Officer


Recent changes to Parental Leave in Ireland mean that parents now have an additional 4 weeks per child of unpaid parental leave.

This leave can allow parents greater flexibility to work, while also being able to spend more time with their children. While there are financial sacrifices to make, these are often not as large as many fear (see Irish Times article: ‘Earn more than you think while working less’).
If it is financially viable, the cut in pay can be well worth it. If your child is very young they can really benefit from extra time with their parents at this crucial bonding time, in fact the government’s new strategy for children ‘First Five’ sets out the goal to help parents spend most of a child’s first year with them, and indeed for less need for full-time childcare for the under 3’s.
For older children who may be going through a bad patch, taking the time to slow down and spend more time together can certainly benefit your child. There are benefits for parents too, in terms of reducing the stress of trying to care for children while working full time. These benefits filter down to the whole family and can lead to a greater quality of life overall.
In Ireland a lot of child care falls to women and there is a need to encourage fathers to avail of parental leave also, and for society to accept father’s role in this regard, giving them the space to provide care for their children also. This is the model in some other countries and seems to be where we are headed eventually.

So what are your entitlements?

Parental leave entitles parents to take unpaid leave from work to spend time looking after their children.
Since 1 September 2019, you can take 22 weeks of parental leave for each eligible child. You must take parental leave before your child’s 12th birthday.
Before 1 September 2019, parental leave was 18 weeks for each eligible child and parents could only take parental leave before a child’s 8th birthday.

Citizens Information website, 16th Sept 2019 www.citizensinformation.ie

This is due to increase by a further 4 weeks in September 2020. There is also a plan to introduce paid parental leave, beginning with 2 weeks per parent, in a child’s first year.

Many parents use parental leave to reduce their working week (if an employer can facilitate this) or else in blocks, for example following maternity leave, or over summer holidays. The exact configuration must be agreed with your employer, however once your request is within the rules of parental leave an employer cannot turn it down. See full rules here: https://www.citizensinformation.ie/en/employment/employment_rights_and_conditions/leave_and_holidays/parental_leave.html

 

Jane Beatty

KCCC Communications Officer


This week and next preschools are welcoming new children and their families to their services.

Most parents have already organised a preschool for their child by now and are looking forward to the next stage their child’s life. This may be a very sensitive time for both the child and the parent, it may, for many parents, be the first time their child has been away from them for any length of time.

Many preschool services will have sent an introduction letter to the parents letting them know what to expect for their child’s first few days in preschool.

It is important that parents know that the Preschool teachers are ready for the settling in phase and are totally committed to ensuring that the child is comfortable and happy from the start. Many parents will want to stay with their child for the first day or so, which is generally accommodated by Early Years Providers.

It is essential that relationships and routines are consistent, predictable and responsive to support each child's attachments, their sense of trust, security, competency, identity and belonging, their social skills and sense of independence.

Having a “Settling in” policy will greatly help with the induction of new children. This policy should outline how the services goes about settling in new children this will need to specific to your service and a copy of this should be given to parents when their child starts.

Think about how parents are supported in separating from their children, encouraging parents to spend as much time as they can at the service at first and gradually shorten the time as the child becomes more comfortable.

Encourage parents to develop consistent goodbye routine or ritual that they can use with their child each day such as giving the child a kiss or a big hug, waving good-bye from the door, or whatever they and their child feel comfortable doing. This way, both the parents and the child will know how to handle the parting.

Ensure that time is allowed for child’s Key Person to talk to the parents about bringing items from home that are important to their child, for example, a favourite soft toy or blanket, photos of family members, or a recording of themselves reading a favourite story or singing a familiar song.

Children get confidence from seeing warm, positive and friendly interactions between important people in their lives, like their parents and teachers. Good communication with your child’s parent also helps you share relevant information and helps the preschool teacher know how best to respond to each child.

Transitions can be difficult for young children as well as their key worker, it is important that you plan for transitions and placements that provide consistency and continuity for children and their families.

Evaluate the quality and effectiveness of transitions throughout the day using various means, including playful transitions, observations of the children and feedback from their families.

Parents may find the transition of leaving very difficult so it is important to support parents in being or becoming advocates as they transition with their children into this service from home. This may help with the settling in and empower both the parents and the child.

Try to keep the transitions throughout the day as simple and as few as possible, for example moving from one activity to another, or from one part of the daily routine/ schedule to the next.  

Try to ensure that children are given advance notice visually, for example: visual child centred daily schedule posted at the child’s height.

It is considered important to recognise that some children need to be given more time, support and assistance to cope with changes in activity levels and/or types of activities, than others.

Include special information on each child’s registration form including any pet names, comfort toys/ blankets etc. and how parents sooth their child when they are upset. A photograph of the child’s family posted on the wall or in a book can help with children making the transition from home and making the connection between home and school.

All parents need to be informed of the policy and procedures regarding settling-in on enrolment. Staff members will check with parents that they have read and understood the policy and provide any assistance needed.

Regular parent updates on how children are settling in and the activities they are involved in throughout the day will help with the parent’s connection with the service and help develop the relationship between the Key worker and the parent with the child at the centre.

 

Marianne Casey

KCCC Development Officer

 

 


Is your child starting primary school? We have tips for parents..
It won't be long until the next group of Junior Infants are heading to school in September, Marie Dowdall our Information and Training Officer has some tips to help both parents and children prepare over the summer:

  1. Make sure your child can do tasks by themselves, like unbutton and button/zip up their coat, use the bathroom independently and open their bag and lunchbox. Practice this as much as possible as some zips can be tricky! 
  2. If possible, casually go and visit or pass the school over the summer and sell it like an exciting and cool place to go. Maybe make links to children/siblings already attending. 
  3. Have a fun day out buying their school items, like school bag, pencil case, new coat and shoes. Ensure that they are all labelled and your child can easily identify them. 
  4. Let them have fun trying on their uniform, if they have one, or let your child plan what clothes they will wear if they don't have a uniform.
  5. Plan the school morning routine together and maybe practice the school drop. Don’t forget to add time for traffic if it will be a car drop off. 
  6. Play “school” with you child. It will be fun time together and may encourage your child to talk about any anxieties or worries they have. 
  7. Be available to talk about the start of school if your child wants to discuss it. Acknowledge their worries but reassure them that they will be ok. 
  8. Help your child to recognise their own name written down. Often their names will be on desks or on coat hooks and so being able to spot it will make their first day easier. 
  9. Recognise any anxieties you may have as a parent, talk about it with someone, if needed, and try not to project these onto your child. 
  10. Wear in their new school shoes, you don’t want your child hobbling around with cut heels because they have only worn trainers up to this point. Start them wearing the shoes a few weeks before school starts.


The National Parent's Council have a useful guide to the transition from early years to primary school, available at: 
http://www.npc.ie/images/uploads/downloads/HINTS__TIPS_8PP-am.pdf


    

Safeguarding the Safety, Health and Welfare of the Child (QRF Regulation 23)

The purpose of regulation 23 is to ensure that the protection and welfare of the children in any childcare service is paramount, and the children’s safety and wellbeing is the priority.

As a registered provider, you must be committed to safeguarding the children in your care, and to providing a safe environment where they can play, learn and develop. The scope of this regulation addresses the following:

General Safety including; Correct heating and hygiene of Infant formula; Choking; Safety and storage of toxic substances; the safe use of blind cords: the use of finger pinch protectors; safe use of portable heaters; safety and maintenance of furniture toys and equipment;

Safe Sleep (Print a Safe Sleep Poster for your service)

Administration of Medication

Management of Outings (where undertaken)

Infection Control

Risks Management

Accident and Incident Prevention

Fire Safety and Fire Drills;

 

Regulation 23 provides the core requirements of regulatory compliance as well as individual roles and responsibilities.

Read more...

(full information on this regulation, taken from the Quality and Regulatory Framework)


This, and all other regulations are available in the complete QRF document: https://www.tusla.ie/uploads/content/4566-TUSLA_QRF_DAY_CARE_LR.pdf. We are focusing on particular regulations in these blogs to draw your attention to the detail of them, as we are aware there is a lot for childcare providers to keep up to date with.

 

It is the duty of every person carrying on a preschool service to take all reasonable measures to safeguard the Health, Safety and Welfare of the children attending the service and to comply with the Child Care Act 1991 (Early Years Services) Regulations 2016 and the Child Care Regulations (The Child Care Act 1991 (Early Years Services)( Amendments) Regulations 2016.


   

Following on from the shocking exposure of bad practice in RTE's recent 'RTE Investigates' documentary, we recognise the high quality of childcare in the majority of cases.  
Over the next few weeks we will focus on QRF* standards which are particularly useful in the running of services to a high standard. This week we focus on Standard 9, which deals with Management and Recruitment of Staff.
*Tusla's Quality and Regulatory Framework was developed to help Early Years Services to meet the requirements of the 2016 Childcare Regulations.
Having the correct policies and procedures in this area is essential, we have highlighted these in our blog post below to allow you to refresh yourself on the requirements.
Essentially you must:

- Ensure staff recruited are competent and qualified.

- Have references to indicate they are of good character.

- Not allow anyone to work with children until they have received Garda vetting, this must also be renewed after 3 years.

- Provide a comprehensive system of support and supervision to ensure good practice is being followed and any potential problems are discovered and dealt with at the earliest possible opportunity.

- Encourage and support ongoing CPD (Continuing Professional Development) for your staff

- There should be clear lines of communication and it should be very clear who is in charge at any time.

As the manager it is your responsibility to be familiar with the following:     

Regulation 9: Management and Recruitment

The purpose of this Regulation is, that as the registered provider, you must ensure that an effective management structure is in place, and appropriate people are recruited to ensure the quality and safety of the care provided to the children attending the service. You must ensure that staff are competent to perform their roles by providing appropriate training, supervision and performance evaluation.

Core Requirements of Regulatory Compliance are;

  1. Governance » The service has clearly defined governance arrangements and structures that: set out lines of authority and accountability; specify roles and responsibilities; are appropriate to the size, ethos, purpose and function of the service; and are documented and available.
  1. Roles and Responsibilities » The registered provider and each person working in the service has a clear understanding of their own role and range of responsibilities to ensure the quality and safety of care provided to the children attending the service. The registered provider has established, and maintains, an appropriate administrative process, ensuring the effective operation of the service.
  1. Management » There is a designated person in charge. » There is a named person who can deputise if required. » The designated person in charge, or a named person to deputise, is on the premises at all times while the service is in operation. » The person in charge on a day-to-day basis is documented. Example: this could be an entry in the staff roster. » There is an alternative person in charge in the absence of both the designated person and the deputy. » There is a person in charge or a deputy at each place, where the service operates in more than one premises.
  1. Recruitment Policy » There must be evidence of the recruitment policy being implemented. » Relevant staff know the requirements, and have a clear understanding of their roles and responsibilities in relation to the recruitment policy. » Relevant staff have received training on the recruitment policy.
  1. Vetting» Ensure that vetting is completed before a person is appointed, assigned or allowed access to, or contact with, a child attending the service. » Each employee, unpaid worker and contractor is vetted. » Vetting documentation is available in English (or in Irish where applicable). » Vetting includes references and Garda/Police vetting:
  1. References: » At least two written past employer references if a person has been in previous employment. (One of the past employer references must be the most recent employer.) » References from reputable sources if a person has no past employers. » A reference, if practicable, from the childcare employer if the person was previously employed in childcare. » A reference from the registered provider if the person has been employed in the service for five years or more and does not have a previous employer. » All references must: 1.be from a reputable source; 2. be in writing; 3. be dated and signed by the referee, giving details of the referee’s position; 4. contain the address, phone number, logo or headed paper of the referee and the organisation’s stamp where applicable; Example: a letter with a college stamp. » be validated by the person’s employer or relevant organisation; » be kept (along with any other validations) in each individual’s file
  1. Garda/Police Vetting: » Vetting disclosure for the person is obtained from the National Vetting Bureau of the Garda Síochána in accordance to the National Vetting Bureau Act 2012. » Garda vetting is undertaken for any person aged 18 years and over. » Garda vetting is undertaken by the person’s employer or relevant organisation. » Police vetting, in so far as is practicable, is available for people who have lived in a state or country outside of Ireland for more than 6 consecutive months. Police vetting is undertaken by the individual and given to the employer. » Garda vetting for each person has been undertaken within the last three years, including Garda re-vetting.
     
  2. Qualifications: Each employee and a registered provider working directly with children holds one of the following: » A minimum of a major award in Early Childhood Care and Education at Level 5 on the National Framework of Qualifications, or a qualification deemed by the Minister to be equivalent. » An exemption from the qualification requirement and confirmation that this exemption is accepted by the Minister. » The qualification requirement or relevant specialist training and the basis on which the capitation may be used for a person employed under the Access and Inclusion Model (AIM), detailed in an exemption letter from Pobal.
     
  3. Staff supervision; A staff Supervision Policy will be in place » There is evidence of the staff supervision policy being implemented. » Relevant staff know the requirements, and have a clear understanding of their roles and responsibilities in relation to the staff supervision policy. » Relevant staff have received training on the staff supervision policy.
     
  4. Information exchange » An effective internal communications system is evident within the service which enables the flow of information between staff and management. This is evidenced by: having time set aside for one-to-one discussions and staff meetings for staff to ask and respond to questions without interruptions, and to communicate important information and provide feedback to management about the service; having staff meetings facilitated by a senior member of staff. Minutes are taken and made available, and actions are implemented; and having one-to-one supervision meetings between staff members and their manager.
     
  5. Staff Training / Staff Training Policy » There is evidence of the staff training policy being implemented. » Relevant staff know the training requirements, and have a clear understanding of their roles and responsibilities in relation to the staff training policy. » Relevant staff have received training on the staff training policy.

Adapted from :

Tusla (2018). 'Early Years Quality and Regulatory Framework'. https://www.tusla.ie/services/preschool-services/early-years-quality-and-regulatory-framework/

 

For support in developing any of these policies please refer to “Developing Policies, Procedures and Statements in Early Childhood Education and Care Services” available at; https://www.tusla.ie/uploads/content/4572-TUSLA_QRF_POLICY_PROCEDURES_LR.pdf

*A policy is a statement of principles, values or intent that guides decisions and actions, or (more usually) determines the decisions and actions to achieve a service’s goals. Policies help to ensure that you adopt a consistent approach – in line with the service’s principles and values – throughout the service. They provide you with a basis for agreed, consistent and well-thought-through decisions.

 

* Procedures spell out precisely what action is to be taken, in line with the relevant policy. They also outline the steps to be followed, or the way that a task is to be performed, to implement the policy. Clear written procedures can pre-empt issues that may arise. This can help to reduce the need to make decisions under pressure or to wait for a decision to be made by management when an issue arises. This is because the basis for decisions is made clear. You will have already made decisions when the policy was being developed — in consultation with all relevant people. Clear procedures provide for consistency and allow everyone to know what is likely to happen in a given situation.

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                    Kildare County Childcare Committee, 

                      Unit 21 Thompson Enterprise Centre, 

                      Clane Business Park                      

                      Clane,

                      Co. Kildare

                      W91 E6NY

                      E-Mail info@kildarechildcare.ie      RCN No. 20054175

                      Tel. 045- 861307                             CRO 355991

                      Web www.kccc.ie                            CHY No. 15585            

 

          

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